Privacy Policy

East Grinstead Runners takes data protection very seriously. It uses and protects your personal data in accordance with the Data Protection Act 2018 and its  Data Protection Policy.

We are a non-profit, unincorporated association. You can exercise any of your rights in relation to your personal data via, or just speak to one of the Committee.

The information provided in your membership form, or via accident forms or emails or other ways that you communicate with our run leaders or the committee will be used by the Run Leaders and the Committee of the Club in order for them to carry out their duties to manage your membership with the Club and provide appropriate services to you such as coaching or basic first aid.

The information you provide in the pre-training Covid form is for us to comply with the UKA directions on how to be a Covid safe club and we will hold your details for 21 days or in accordance with the latest direction from the UKA and the Government so that track and trace can be followed. We may contact you or provide your details if we are required to do so by law to a third party as part of the track and trace programme.

Your emergency contact details will only be used in the event of an accident where we deem it appropriate to contact them. In such cases we may also provide any relevant information to the appropriate authorities (such as ambulance staff) and we may do this in connection with your vital interests where consent cannot be obtained from you.

We will hold your information for the life of your membership. When this has lapsed we will delete the information.

We will use your contact information to notify you of meeting dates and essential club information only. There will be no direct marketing.  

We do  enter your name, address, contact details and date of both into the secure England Athletics Portal that we are permitted to use to manage our member list. This information would only be used by England Athletics if you had also joined as a member of England Athletics as well as the East Grinstead Runners. For more details see the membership form and if you have any questions about the continuing privacy of your personal data when it is shared with England Athletics, please contact: